MyZipApply.com Privacy Policy
Last updated: October 13, 2026
MyZipApply.com (“we,” “us,” or “our”)
is operated by Zipapply LLC and is committed to protecting your privacy. This Privacy Policy outlines how
we collect, use, share, and protect information gathered from users (“you” or
“candidate”) of our services, in compliance with applicable recruiting regulations
and privacy laws.
1. Information We Collect
Personal Information. When you create an account, upload a resume, record a video, or
interact with our services, we may collect:
- Your name, email address, password, and (optionally) phone number
- Resume contents, including employment history, education, skills, and certifications
- A short video introduction (audio + visual recording, hosted by our video-hosting provider on our behalf)
- Job-search preferences (target titles, target industries, work-mode preference, home zipcode, search radius, target hiring-manager titles)
- Notes, ratings, and pipeline-stage information you record about hiring managers in your outreach list
- Payment-related information when you subscribe or buy credit packs — processed and stored by our third-party payment processor; we do not store your full card number on our servers
Automatically Collected Information. We may collect information about your device, IP
address, browser type, and usage data when you interact with our site. This data is used to improve our
service and does not by itself identify you personally.
2. How We Use Your Information
MyZipApply.com uses collected information to:
- Match your candidate profile with job opportunities sourced from major job boards via our job-listing aggregation provider
- Help you identify and reach hiring managers at companies of interest, using third-party people-data and contact-aggregation services
- Generate AI-drafted cover letters, outreach cadences, and elevator-pitch scripts personalized to you and the recipient (using a third-party AI text-generation provider on the back end — we do not permit our AI provider to train models with your data)
- Communicate with you about your account, billing, job listings, and platform updates
- Analyze usage to improve service functionality, site security, and user experience
- Comply with legal obligations and industry regulations in recruiting and employment
3. Gmail Integration
If you choose to connect your Gmail account, MyZipApply requests one limited permission:
- Compose access (gmail.compose) — used to create draft emails on your behalf, pre-filled with AI-generated outreach copy that you review before sending. We send email from your account only in two cases: (1) you turn on Zip on your Dream Employers page — Zip then emails your résumé, from your Gmail, to one hiring manager at each company on your list (up to 10 a day, never the same person twice), and you can turn it off at any time; or (2) you click Send my résumé or Send from my Gmail next to a hiring manager in the MyZipApply Chrome extension, which sends that one email under the same limits. Otherwise we never send email automatically — you always click Send.
We do not ask for permission to read your inbox, and we do not read it. Replies from hiring managers go
straight to your own Gmail; you mark them on your Pipeline yourself.
Gmail data is used only for the features described above, is never sold or shared with third parties, and is
not used to train AI models. You can disconnect Gmail access at any time from your account settings, which
immediately revokes our access to your Gmail account.
4. MyZipApply Chrome Extension
The optional MyZipApply Chrome extension helps you save job postings and reach hiring managers while you browse job sites.
- What it reads. Only on job postings you open on the sites it supports (LinkedIn Jobs, Indeed, Glassdoor, ZipRecruiter, Greenhouse, Lever, Workday, Ashby, SmartRecruiters and BambooHR job pages), or on a page where you click Use on this page, it reads the job title, company, location and job description shown on that page. In LinkedIn and Gmail message boxes, it shows a ✨ Personalize button; only when you click it does it read what the page shows about the person you’re writing to (name, headline, their LinkedIn page address or email address, the recent conversation, and on a LinkedIn profile their About and Experience sections) so it can write the message. It does not read your browsing history, other tabs, passwords, or anything on pages you don’t open.
- What it sends to us, and when. Only when you click a button in the extension, or while Auto Apply is on (see below): the job details when you click Save job; the company when you click Find hiring managers; the hiring manager you picked when you click Send my résumé or Reach out; and, when you click ✨ Personalize, the details above so we can write the message (it includes the link to your video résumé profile). Saved jobs appear in your MyZipApply account. The people you wrote to (name, title, company, and their LinkedIn page or email address) are saved in your account so you can see who you reached and when; deleting your account deletes them.
- Connecting it to your account. When you are signed in to MyZipApply, the extension gets a connection code for your account and keeps it in the extension’s storage in your browser. Signing out of MyZipApply, or clicking Disconnect this browser in the extension, removes it.
- Auto Apply. If you turn on Auto Apply, the extension asks MyZipApply every few minutes for your next matching job, opens it in a new tab and fills in the application with your résumé and Application Questions answers. If you agreed on your Auto Apply page that MyZipApply sends applications for you, it also presses the site’s own Submit button, but only when nothing is left for you: a question we can’t answer, an e-signature, an “are you human” check or a form in several steps always waits for you. It tells MyZipApply what happened to each application (filled in, sent, needs you). You can stop it any time.
- What it never does. It never sends LinkedIn messages, and never sends email by itself: an email goes out only when you click Send my résumé or Send from my Gmail (the short email, which counts as your one email to that person), never posts on LinkedIn, never shows you hiring managers’ email addresses or phone numbers, and does not sell or share the data it reads. LinkedIn notes are copied for you to paste yourself.
5. How We Share Your Information
We may share your information in the following circumstances:
- With Hiring Managers and Recruiters. When you choose to send an outreach message or share your video-resume profile link, the recipient receives a public-share URL to your resume + video. You control which contacts receive your profile, and only the data you have published to your profile is visible.
- With Service Providers. We share necessary information with the third-party service providers that power the Service — including payment processors, video hosting, transactional email, cloud hosting, AI text-generation, people-data and contact-aggregation services, and job-listing aggregation. Each provider processes data only as needed to deliver its piece of the service, under appropriate data-processing agreements.
- Legal Compliance. If required by law, subpoena, or court order, we may disclose information to regulatory bodies or authorities to fulfill legal obligations.
- Business Transfers. If Zipapply LLC is involved in a merger, acquisition, or sale of all or part of its assets, your information may be transferred to the successor entity. We will notify you of any such change.
We do not sell your personal information to advertisers or data brokers.
6. Data Storage and Security
We implement technical and organizational measures to protect your data against unauthorized access, loss,
and misuse. Your information is stored on encrypted servers operated by our cloud-hosting provider,
and we restrict access to authorized personnel only. Passwords are stored using one-way
cryptographic hashing — we cannot read your password.
No system is 100% secure; in the unlikely event of a data breach affecting your information, we will
notify you and applicable regulators in accordance with applicable law.
7. Data Retention
Your data is retained only as long as necessary to fulfill the purposes outlined in this policy or to
comply with legal requirements (such as financial-record retention for tax purposes). When you delete
your account, we delete or anonymize your personal information within 30 days, subject to legal exceptions.
Hiring-manager records that you have unlocked into your private outreach list are removed when you delete
your account. The underlying master directory record (without any seeker-specific data) may persist for
other users.
8. User Rights
In compliance with applicable data privacy laws (including CCPA and GDPR where they apply to you), you have the right to:
- Access: Request a copy of your personal information
- Rectify: Correct any inaccuracies in your data (most fields are editable directly from your account)
- Delete: Request deletion of your account and information (subject to legal retention exceptions)
- Restrict Processing: Limit the ways we use your data
- Object: Object to data processing based on our legitimate interests
- Data Portability: Request a copy of your data in a structured, machine-readable format (JSON)
- Withdraw Consent: If we are processing your data based on your consent, withdraw that consent at any time
To exercise any of these rights, email us at
privacy@myzipapply.com. We will respond
within 30 days.
9. Hiring-Manager Removal Requests
If you are a hiring manager and your contact information appears in our master directory, you have the
right to request removal at any time. Email
privacy@myzipapply.com from the email address
that appears on the record (or any verifiable contact channel) and we will remove your record from the
master directory and from all seeker outreach lists within 7 business days.
10. Cookies and Tracking Technologies
We use cookies and similar tracking technologies (such as session storage and local storage) to keep you
signed in, remember your preferences, and analyze site usage. You can manage cookies through your browser
settings. Disabling cookies may prevent some features (such as login persistence) from working.
11. International Data Transfers
Our servers and most of our service providers are located in the United States. If you access
MyZipApply.com from outside the United States, your information may be transferred to, processed in, and
stored in the United States in compliance with applicable international data-protection laws.
12. Children’s Privacy
MyZipApply.com is not intended for children under the age of 16. We do not knowingly collect personal
information from children under 16. If you believe a child has provided us with personal information,
please contact us at
privacy@myzipapply.com and we will delete
that information.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. When changes are made, we will update the
“Last Updated” date at the top of this page and, for material changes, notify you by email
or through an in-app notice as required by law.
14. Contact Us
If you have questions or concerns about this Privacy Policy or your rights, please contact us at:
